April 06, 2020
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Public entities are implementing EN 16931 in Iceland

Unimaze, as a technical lead on the project Iceland INV-18, has finalized setting up servers for all the participants, provided business requirements and flow diagrams to the participants with useful links and all the necessary information for adapting their invoicing systems to the European Standard (EN). In addition, Unimaze has also organized meetings with each participant and guided them through the actions they need to do in order to finish all the stages of implementation successfully.                                    

Public authorities and entities in Iceland can take advantage of this in their own implementations and are ready to start working on accepting the EN invoices including both syntaxes (UBL 2.1 and CII).

Participants of the project are: 3 municipalities (Reykjavík, Grímsnes og Grafningshreppur, and Skeiða- og Gnúpverjahreppur), 1 city (Akureyri), the Icelandic post, the Reykjavík Social Housing, and two energy companies (Orkubú Vestfjarða ohf and Orkuveita Reykjavíkur).

The objective of the ICELAND-INV18 project is to foster both the eInvoicing capacity building and the number of public entities and service provider profiles in Iceland. In order to fulfill these objectives, the 8 participant Icelandic public authorities will prepare their ERP systems to comply with the European Standard (EN) on the electronic invoices.

The adoption of the Directive 2014/55/EU is mandatory for European public institutions, and the use of eInvoices in B2G public procurement is recommended by the Icelandic Government (Regulation 505/2013 and the Declaration of the Ministry of Finance and the Ministry of Economic Affairs, Feb. 2014).

Since in Iceland the use of eInvoices in B2G public procurement was not compulsory till now, but only recommended for economic operators when submitting electronic invoices, and for central, regional and local contracting authorities when receiving and processing them, this project will have a huge benefits for all public and private parties, such are reduction of processing costs and time, reduction of storage costs, reduction of printing and postage costs, in order to increase productive and innovative efficiency.

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