August 16, 2017
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Catalogue with updates

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This profile describes a process comprising an electronic catalogue, catalogue item specification update and catalogue price update. It allows a supplier (or third party acting on its behalf; a provider) to send a customer (or third party acting on its behalf; a receiver) describing items (goods or services) available for purchase.

This profile allows the update of an existing catalogue by replacing entire catalogue lines, in which case, only the elements to be updated are included. To facilitate this usage, action codes are used describing how the recipient should process the catalogue line.

It also allows item specifications only (not prices) and prices only (not item specifications) to by updated in isolation special documents. Update of both item specifications and prices is supported as well using the Catalogue document.

This process is intended to result in acceptance or rejection of the catalogue or catalogue update document in full by the use of an application response.

Business benefits

These are the business benefits to the parties:

Customer Party
  • Quick and easy comparison of items from different suppliers.
  • Simple storage and automated maintenance of item information.
  • Correct identification and pricing of items in the ordering process (reduced errors).
Supplier Party
  • Provision of tailored item and price information.
  • Correct identification and pricing of items in the ordering process (reduced errors).

Business documents

The UBL 2.0 documents used in this profiles are:
  • Catalogue
  • Catalogue Item Specification Update
  • Catalogue Pricing Update
  • Application Response

Business scenarios

The scenarios used in this profiles are:
  • Catalogue accepted.
  • Catalogue rejected.
  • Catalogue item specification update accepted.
  • Catalogue item specification update rejected.
  • Catalogue pricing update accepted.
  • Catalogue pricing update rejected.

Business activities

Activity description:
  • Provider party creates and sends a catalogue or catalogue update to receiver party.
  • Receiver party receives and processes the catalogue or catalogue update.
  • Receiver party accepts or rejects the catalogue or catalogue update in full.
    Acceptance results in the receiver’s sending the provider a positive application response and applying the catalogue or catalogue update (making it available for trade). On receipt of the positive application response, the provider also applies the catalogue or catalogue update (makes it available for trade).
    Rejection results in the receiver’s sending the provider a negative application response and an external resolution process begins.

Activity diagram:

NES Profile #2: Catalogue with Updates