Our automated invoice approval solution eliminates manual data entry, speeds up invoice approvals, and provides insightful analytics, enabling better invoice management.
Unimaze invoice approval software allows your business to:
Go Paperless
With Unimaze AP automation, you can say goodbye to paper invoicing and the time-consuming, error-prone manual invoice approval process.
Ditching paper invoices means you can send 100% electronic invoices, boosting your Accounts Payable department efficiency with an automated invoice approval workflow.
Unimaze invoice approval software offers managed physical and digital mailboxes, swiftly centralizing and converting all your invoices into accurate, easily-to-handle e-invoices. You can then access these digital invoices easily in your approval workflow.
Leverage Three Way Matching
According to the Association of Certified Fraud Examiners (ACFE), your business risks losing 5% of its yearly revenue to AP fraud. Further, accounts payable fraud typically goes undetected for 14 months, resulting in average monthly losses as high as $8,300.
Three-way invoice matching is crucial for your accounts payable process to protect your business against fraud and unauthorized payments.
Our invoice approval system enables you to harness fully automated three-way matching with electronic invoice data. The process involves matching your incoming invoices against the corresponding purchase order (PO).
The Unimaze approval software integrates with your ERP or accounting system to match invoices with PO and flag any discrepancies for further review.
Leverage Smart Routing
Unimaze electronic AP workflow automation allows customizable approvals routing.
Our solution enables your accounts payable team to develop business rules to manage and route PO and non-PO electronic invoices.
Your finance team can effortlessly match PO-based invoices to your purchase order and receipt data, then send them directly to your ERP or accounting software for payment, saving time on approvals and turnarounds.
For invoices that don’t automatically match, such as non-PO invoices, Unimaze e-invoice approval software allows you to set up sophisticated yet flexible, smart approval routing to ensure invoices reach the correct approver quickly and efficiently the first time.
Faster payments for supplier invoices mean early payment discounts for your business.
Enjoy Flexible ERP Integration
Unimaze’s invoice approval automation is designed to integrate flawlessly with any ERP or accounting system. Its seamless Enterprise Resource Planning connectors enable smooth data transfer without overburdening your IT infrastructure.
As a result, you can remove inter-departmental barriers, improve cash flow, achieve clearer spend visibility, and enhance process efficiency across AP departments.
In addition, you can track metrics across your invoice approval workflow in real time. That way, you can identify bottlenecks slowing down invoice approval requests.
Approve Invoices on the Go
Our digitized invoice approval workflow system is mobile-friendly. That way, people who approve invoices can review, approve, reject, carbon cop, route, and pend them while on the go, helping your business avoid late payments and penalties.
The mobile version boasts an intuitive, user-friendly interface enabling designated approvers to view business documents easily. They can also access matched info, allocations, and reports around the round, making approving invoices seamless and fast.
